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Volunteer Information

Work Hour Agreement Contract

At registration NRYHA requests parents complete a work hour agreement contract. This contract outlines the amount of volunteer work hours you are asked to contribute to NRYHA. The number of required hours is based on the level of play of the oldest child in the family who is registered to play hockey.

Level Required Work Hours
1st year in house level 0
2nd year + in house level 10
All other levels 35

Please note these are the minimum amounts required per family and are required to be completed by March 31, 2012.  Keeping the association running requires many more hours than these minimums.   We encourage members to assist whenever possible!


Buy Out Option

If you would prefer to not have your family called upon for any work hours a buyout option is available.  The buyout option requires payment to NRYHA of 35 hours @ $20 per hour = $700 or 10 hours @ $20 per hour = $200 for In-House.  I will not be called upon for any work hours, except the team's home tournament. If during the season you end up with some work hours, and you have followed the guidelines listed below for work hour approval and tracking, you will be refunded at $15 per hour for your hours worked.


Work Hour Tracking Process

Work hours will be tracked using a 2-part work hour tracking form which needs to be authorized by the appropriate approver. These forms are available in the lobby to the right of the concession stand window.

The WORKER is responsible for the following:
1. Fill out form
2. Have form signed by approver (hours do NOT count unless the form is signed)
3. Put form in drop box located to right of concession stand window
4. If needed, work with the work hour tracker and the approver in a timely manner to clear up any discrepancies

The Work Hour Tracker is responsible for the following:
1. Pick up forms from drop box on a consistent basis
2. Enter all work hours into the tracking spreadsheet
3. Communicate work hour questions back to the member who performed the hours
4. Publish work hour tracking spreadsheet to website at least 1X/month
5. If needed work with the worker and the approver in a timely manner to clear up any discrepancies

The APPROVER is responsible for the following:
1. Signing work hour forms for hours worked
2. Not signing a work hour form if they are unsure the work hours were performed, or are not the proper approver for the work hours. They should direct worker to the appropriate approver
3. If needed, work with the worker and the clerk in a timely manner to clear up any discrepancies

FAQ


What happens if I don’t complete all my required work hours?

At the end of the fiscal year (March 31st) you will be invoiced $20 per hour for all hours not completed.

What can I do to get my work hours?

Listed below are some ideas and a contact name for work hours. There are always new things that need to be done. So, be sure to ask around as to what other parents are doing to get their hours. Ask team managers what they are aware of. And, if you have any special skills that you feel may be valuable to the association contact a board member to discuss.

  • Building Improvements – Shawn Demulling
  • Concessions help – Sarah Sweet
  • Tournament help – Barry Cunningham
  • Fun Fest – Angela Olson
  • Scheduling help – Jennifer Kelly
  • Registration help – Brita Hahn
  • Committee member - contact varies
  • Front Gate at HS games – HS team manager (only available for HS player families)
  • Front Gate at open skate – Sarah Sweet
  • Tiger Den – Jen Gunter
  • Zamboni Driver – Shawn Demulling
  • Referee – Ryan Kelly (unpaid position when earning work hours)

Are there any leadership positions that count toward work hours?

Yes. Listed are lead positions and their corresponding work hour credits.

  • Board Member – 35 hours
  • Head Coach – 35 hours
  • Assistant Coach – positions and hours vary
  • Team Manager – 35 hours
  • Registrar – 35 hours
  • Equipment Manager – 30
  • Team Concession Coordinator - hours to be determined

How do my work hours get tracked?

Each time you work you are responsible to fill out the required work hour tracking form, have it signed by the approver, and place in the work hour box located by the concession stand. The work hour tracker will gather these forms to keep a record of all hours worked. This tracking spreadsheet will be available on NRYHA website for you to review at any time. Note – Fun Fest, Park Art Fair, and Zamboni do NOT require work hour forms.

What do I do if the hours on the tracking spreadsheet look incorrect?

Before contacting anyone regarding the discrepancy validate the last upload of the spreadsheet was BEFORE the missing work hours. The validity date of the spreadsheet is clearly marked on the website and in the spreadsheet. If the discrepancy is AFTER the spreadsheet validity date please wait until a new spreadsheet is posted to the web and recheck. If there is still a discrepancy send an email to witcriba@yahoo.com . Please include detailed information regarding the discrepancy.

Can I work more than my required hours?

Absolutely! Keeping the association running requires many more hours than the agreed upon work hours cover.

If I work more than my required hours can I give those hours to another family?

No, this is not allowed.

Do work hours for my home tournament count?

Home Tournaments - Minimum required hours/slots worked during your home tournament (as determined by the tournament director and communicated through your team manager, typically 5 – 8 hours) do NOT count towards your season required volunteer hours.  Additional hours worked above the required hours/slots DO count towards your season required volunteer hours.  This will be tracked by Tournament Director and submitted to Team Manager.

Who can be the approver that can sign my work hour tracking form?

The approver varies based on what your work hours were. As a general rule most work hour activities have someone that is “managing” the activity. This is the person that would approve and sign your tracking form. The list below lists the more common work hour activities and their corresponding ‘approver’s’.

  • Concession Stand – Sarah Sweet, your team's concession coordinator
  • Front Gate – Sarah Sweet, HS manager
  • Tiger Den – Jen Gunter
  • Home Tournament - your team's home tournament coordinator
  • Registration - Brita Hahn
  • Zamboni – Shawn Demulling
  • Fun Fest - Angela Olson

PLEASE FORWARD ANY ADDITIONAL QUESTIONS TO: witcriba@yahoo.com